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Adding an Item

Items account for the assembly time and cost after your recipe has been created.


  • Item: An item is a portion of your recipe. For example, one batch of cookie dough makes 10 cookies, which equals 10 items.

  • Recipe: List of ingredients and ingredient volume

  • Assembly: The process of producing your recipe + items + packaging (equals product)

This article will show you how to add items to your database that you'll use to connect to your products.

In this article:


Add item name, and the tasks and time required to assemble your item

  1. To add a new recipe, hover over Assembly in the side navigation bar and select Items

  2. On the Items page, click on the Add Item button (or click on the New Item plus sign at the top-right if you already have items in your database).

  3. Enter in your item's name

  4. In the Assembly box, enter each task required to assemble your item under the Task column

  5. Enter in the total items you made in recording the time for each task in the Total Item column. The Total / Item column will automatically calculate the time per item.

  6. Enter the total time it took to make the total items you entered per tasks under the Total Time column. Time format is in hours, minutes, seconds (hh:mm:ss)

Note: For beverage type recipes (like juice, tea, etc), it's likely that no additional assembly is required. If this is the case for you, make sure to create an item (make sure the name corresponds with the volume of your product. For example, "10oz Mocha Latte"), add one task (you can name the task "no additional steps" or something similar ), and set the assembly time to 0 and click Save.

Note: Item assembly does NOT include the steps required to make your recipe. For example, if you make a chocolate chip cookie dough recipe, the time it takes to scoop and roll each piece will be the only tasks recorded here. Recipe time will be recorded on the Recipes page. Click here to learn more about recipes.

Adding your assembly costs for items in Prophit

Tip: One item can be connected to multiple products. For example, if it takes me 10 seconds to roll one ball of cookie dough, I can use that same time whether I have a product that has 4 cookies or 20 cookies. This makes it easy to update the cost and profit for an unlimited number of products.

Tip: Recording the time for each task multiple times, and using the average will help you get a more accurate number for your true production time.

Tip: Make your tasks as descriptive as possible. It will make handing-off production to a new team member that much easier.


Saving your item

  1. Once you have entered all of your item's information, make sure to click the Save button at the top-right. Once saved, your item will display on the Items page.

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