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Adding Material

To build your path toward profitability, you must first understand the costs of your raw materials. Prophit allows you to track the cost of ingredients and materials.


  • Ingredients: Components of the product itself (typically edible components)

  • Materials: Components outside of the product (typically packaging materials)

This article will show you how to add materials to your database that you use in creating your products and packaging.

In this article:


Add material name, supplier, and brand

  1. To add a new material, click Resources in the side navigation bar and select Materials

  2. On the Materials page, click on the New Material button

  3. Enter in your material's name

  4. Select your material's supplier in the dropdown

  5. Enter in the name of your material's brand

  6. Enter in your material's SKU or item # if applicable


Add material image

  1. Hover over the image box and click Upload Image

  2. Browse your local computer's drive to find your desired material image and select it

Uploading material image on Prophit


Adding material's unit measurement and unit price

  1. In the Unit of Measurement box, select your Package Type. Depending on your selection, you may have to enter in the number of units per case, and/or the number of cases per pallet.

  2. In the Quantity Per Unit field, enter in the quantity of a single unit. For example, if you purchase 500 custom labels from your supplier, you want to enter 500 into this field.

  3. Next, select your Measuring Unit from the dropdown.

  4. Optional. Enter in the percentage of your material's waste in the % Waste field.

  5. In the Purchase Price box, add your material's price, and sales tax and/or additional fees (if necessary)

Note: Total Adjusted Quantity will reflect your material's total quantity minus the percent of waste.

Tip: Take advantage of % Waste. Prophit allows you to account for this loss in material, in order to calculate a more accurate material cost.


Entering your material's inventory count

  1. In the Inventory fields, enter your material's stock.

Tip: Tracking your inventory will come in handy once you jump into adding orders for fulfillment – saving you countless time in managing inventory for ingredients and materials.


Adding a material description

  1. In the Additional Info box, add a detailed description of your material.

Tip: The more descriptive you get about your materials, the easier it will be to entrust others with managing your inventory, and purchasing the raw materials needed to manufacture your products, as your business continues to grow.


Saving your material

  1. Once you have entered all of your new material's information, make sure to click the Save button at the top-right. Once saved, your material will display on your Materials page.

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